The personal representative is required to file
with the Register an Inventory (Appendix
A, Form No. 5), in duplicate, listing the assets of the estate
and their monetary values. Real estate located outside the Commonwealth
of Pennsylvania should be included at the end by "memorandum"
entry, in accordance with the Note on the pre-printed Inventory
form. The Inventory may be filed at any time and is required to
be filed at the earlier of the date the personal representative
files either an Account or the Pennsylvania inheritance tax return.
The tax return is due nine months from the date of death, unless
an extension of time is obtained. (If the estate is required to
file a federal estate tax return, an information copy of that return
must also be filed.) See Chapter 16 below, describing the role of
the Register of Wills as agent for the payment of Pennsylvania inheritance
tax. The Inventory should not include jointly owned property, tentative
trusts, the proceeds of life insurance payable to a named beneficiary
other than the estate, or other non-probate property.
If an Inventory has not been filed within nine
months of the grant of Letters, a form letter is sent by the Register
of Wills to the personal representative requesting that an Inventory
be filed, and informing the personal representative that no short
certificates or copies of any papers in the estate file may be obtained
or certified until the Inventory is filed.